You can start a career as an employer or an employee. Whatever way you go, you need a code of ethics to lead you right. Wait a minute. What is the code of ethics?
Previously, we looked at business ethics, what it meant, some types, and the importance of business ethics. It is worth knowing that codes of ethics incorporate business ethics, and in this guide, we will discuss what that means, the types, and why we need a code of ethics.
That is not all. We will also consider how to create a code of ethics, giving you a step-by-step guide. This time, I say, stay with me.
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What is a Code of Ethics?
A code refers to a system of words, signs, or statements representing a body of law or instructions. Ethics, as we discussed in our previous article, refers to moral values, rules, or principles drawn from the science of human duty.
A code of ethics is a system of words or a document of professional standards that outlines the morals, rules of practice, or principles that guide the behavior and decision-making of an organization. It defines the moral values of an organization and determines how individuals, including employers, employees, customers, and the community, interact with one another.
Types of Codes of Ethics
Aspirational codes
Aspirational codes describe our highest principles and the standards of integrity we strive for. They reflect the kind of virtuous organization or professional we aspire to be. For example, codes promoting concepts like social responsibility, environmental stewardship, and community enrichment are aspirational.
Regulatory codes
Regulatory codes specify the rules and standards we must follow. They ensure compliance with laws and regulations and often dictate minimum standards of conduct. For example, prohibitions against theft, fraud, discrimination, and conflicts of interest are regulatory. Regulatory codes promote discipline and governance. There, we have the social work or NASW code of ethics.
Education and best practices codes
These codes teach professionals and organizations about best practices and appropriate conduct. They aim to influence behaviors and habits in the right direction through moral education and acculturation. For example, codes that guide confidentiality, privacy, competence, and diligence shape patterns of excellence. You can see the ACA Code of Ethics (the American Counseling Association Code of Ethics). They turn abstract virtues and aspirations into everyday behaviors, routines, and skills.
Why have a code of ethics?
As career enthusiasts and professionals in any field, we make daily decisions that can impact many people. A code of ethics helps us make tough choices and uphold the necessary moral standards. The following are some of the reasons to have a code of ethics:
It establishes shared values. A code of ethics reflects our core principles as an organization or industry. It communicates the values we share. Some of them include integrity, responsibility, and proper conduct. Following these values builds trust with each other and the people we serve.
It provides guidance. With a code of ethics in place, we have a framework to reference when facing complicated situations. If unsure of the right course of action, we can consult the code for advice and evaluate our options accordingly. The code helps us determine not just what is legal but also what is ethical.
It holds us accountable. A code of ethics also outlines expectations and obligations to our colleagues and clients, and agreeing to follow the code makes us responsible for our decisions and behavior. Failure to meet the standards set by the code can damage relationships and credibility. Upholding the code, on the other hand, demonstrates our commitment to excellence and integrity.
It protects us. Adhering to a code of ethics can help avoid problems down the road. If questions arise about a choice made, we can point to the code to show we acted accordingly and in good faith. The code provides guidelines to defend our actions, even if a decision proves unpopular. By following the rules, we reduce risks to ourselves and our organization.
A code of ethics may not solve every problem or address every situation, but articulating our shared principles can steer us through challenging decisions and point us toward the right choice. When used as intended, a code of ethics helps ensure we meet our obligations to others and stay true to ourselves.
How to Create a Code of Ethics
Companies and organizations should establish a code of ethics to clearly communicate values and expected behavior to employees, customers, and stakeholders. Everyone will have a role to play in upholding these ethical standards. Therefore, after developing a code of ethics, it should be communicated to everyone involved in the organization.
Define key values
To start, we should determine the core values and principles to guide our organization. What do we stand for? Factors including integrity, leadership, excellence, respect, and accountability are common values but think about what matters most to your company’s culture. Gather input from employees across all levels to ensure the values resonate with everyone.
Develop standards of conduct
Next, establish standards of ethical conduct based on those core values. For example, if integrity is a core value, a standard could be that we will be transparent and honest in all our communications. If accountability is necessary, a standard could be that we will take responsibility for our decisions and actions. These standards should guide day-to-day behavior and decision-making.
Address key issues
A code of ethics should also address issues that are very important or relevant to an organization. They could include conflicts of interest, privacy and confidentiality, workplace harassment, or responsible use of resources. There is a need to be very clear on unacceptable behaviors and actions in the organization.
Enforce and revise
Once we have a draft code of ethics, we must implement, enforce, and regularly review it. Have all employees read and formally acknowledge the code. Provide ongoing education and training on ethical behavior. Be consistent with enforcement when the standards are wanting. And revise the code as needed to address new issues or align with organizational changes.
In summary, a code of ethics helps to ensure we achieve our goals and conduct business by the book. It protects our reputation, builds trust, and boosts morale. And it gives everyone the guidance to make good choices and navigate tough decisions.
Therefore, by developing ethical standards, addressing key issues, and properly enforcing the code, we can create a culture with integrity at the core. I hope this helps.
